Training Hacks: Materials and Resources Essential for New Hires

Training Hacks: Materials and Resources Essential for New Hires

by | Jan 16, 2017 | Business Toolkit, IndiTips, Management

After hiring, you’ll want new staff to start training as quickly as possible. This ensures they hit the ground running while avoiding rookie mistakes. In order to make this possible, however, training materials and resources must be ready to go, especially these six items that every new employee should have in hand the minute they walk in the door.

New hire paperwork

It’s a good idea to greet new hires with these materials. And whether you’ll be doing the training yourself, or you have a designated trainer, a senior staff member should sit with the employee while they fill out their new hire paperwork. This allows you to go over the materials with them and it’s the perfect time to set your performance expectations.

After the paperwork has been completed, take your new hire on a tour of your establishment. This helps to familiarize them with the business. During the tour, you can introduce them to other employees and tell them any names or terminology they need to know. It’s also a good time to show them where any safety equipment or materials are located.

A training schedule

Don’t leave new staff in the dark about training ins and outs, especially the timeline. Depending on the size and type of your establishment, training may only last a few shifts, or you may require weeks before you feel a new employee is qualified to work alone. Also, remember, you may need several training schedules based on position, so be sure to plan accordingly!

With this in mind, try to have the entire training schedule planned out. Let them know what days they’ll be working, what area of the business they’ll be learning about each day, and who they’ll be working with.

Having at least one designated trainer for each position is a great way to make sure all employees are trained the same way every time.

Designated trainer(s)

Having at least one designated trainer for each position is a great way to make sure all employees are trained the same way every time. Even better: having a few trainers that can share the load. This also takes some of the pressure off of you, allowing you to continue running your business while your trainer supervises new employees.

If possible, introduce new hires to their trainers immediately. This will allow them to get to know each other and will also ensure that new employees will know who to find when they come in for training shifts.

Printed materials or learning aids

If you have printed materials for your new employee, make sure they’re ready to go right away. If you use an app or website, make sure you make the employee is aware of the site or app and how to use it in conjunction with their training. There’s nothing worse than telling your new hires to read an article or complete online training without providing them with the necessary information to access the content.

Tests are a great way to gauge where trainees are in their learning process.

Tests to verify training/learning

Tests are a great way to gauge where trainees are in their learning process. So, before your new employee is ready to deal with customers on their own, you’ll want to test them to see if they’re grasping the training. These tests can be anything from online quizzes to mock restaurant scenarios. Of course, testing formats and parameters should be discussed with new hires and included on training schedules.

Tests are also a great way to see how the trainer is doing. If you start to notice new employees all seem to make the same mistakes or perform the same tasks incorrectly, sit down with your trainer(s) to make sure they’re teaching the correct habits and skills.

A clean, new uniform and name tag (if required)

Finally, if you require a uniform, make sure you have a fresh one ready on their first day. This goes a long way in making your new recruit feel like they fit in and are a part of the team right away.

If you’ve read our first post on Training Hacks, you’re well aware of how hard it is to find good employees. Make sure you’re not just a stepping stone on their career path. Welcome your new employees warmly and have a comprehensive training program in place so they feel secure in their job choice.

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Training Hacks: Building Your Team

Training Hacks: Building Your Team

by | Jan 9, 2017 | Business Toolkit, IndiTips, Management

Having a solid training program will provide benefits every time your employees work a shift. The best training programs begin by hiring the best employees. This can be the difference between immediate success and possible failure.

Here are the first steps to take to put the right people in the right places.

1. Determining Staffing Needs

Every establishment is different but the theories behind determining staffing levels are similar all around.

Think about the flow of your business and every step a customer will take on their way to an excellent experience, from the moment they walk through the door to the moment they leave. To ensure service, you’ll need employees who’ll engage the customer at each step, and then you’ll need a support staff. The support staff are employees who the customer may not deal with directly, but still affect the final customer experience. Examples of support staff are barbacks, busboys, prep cooks, and housekeepers.

Based on the size of your establishment and the level of service you plan on providing you’ll want to have at least two (if not more) of each position during your peak hours.

Of course, you’ll want to employ more than two people for each position to account for day and night shifts, for days off, for extra coverage when needed, and as backups in case of emergencies.

2. How To Hire

Now that you’ve determined your staffing needs, it’s time to put the word out.

There are many ways to let potential employees know you’re hiring. The best way is to post your open positions to a job site specific to the hospitality industry, preferably one that partners with the big job search engines as well as with local sites and with trade associations. This ensures you’ll connect with the most enthusiastic and professional candidates.

The best way is to post your open positions to a job site specific to the hospitality industry.

Of course, there are always the traditional ways such as word of mouth, employee referrals, and the trusty old “Help Wanted” sign.

It’s a good idea to tell any and all applicants you’re always accepting applications, even when you think you may be fully staffed. By doing so you’ll always have possible employees in the pipeline ready to begin training at a moment’s notice. Don’t wait until an employee resigns or until you involuntarily lose an employee before hiring their replacement. This gives you peace of mind knowing all possibilities are covered.

3. Who To Hire

If you’re always accepting applications and interviewing potential employees, you’ll find the person you spend valuable training dollars on will be of a higher quality.

Unfortunately, it’s common in the industry to hire out of necessity. This can affect customer service and employee morale in the long run. Try to avoid backing yourself into this corner at all costs.

Before you begin interviewing potential employees, take the time to list the personality traits and skills you’d like your perfect employee to have.

Each position requires a certain type of person. Before you begin interviewing potential employees, take the time to list the personality traits and skills you’d like your perfect employee to have.

After you form a profile of your superstar employee(s), you’ll want to tailor your interview questions accordingly. Always remember to ask open-ended questions to keep the candidate talking as much as possible. This allows you to get an idea of how they’ll deal with service as well as how they’ll fit into the team. Of course, you’ll want to include a few skill questions to make sure they can meet your skill level requirements, too.

Here are a few other quick hiring hacks to keep in mind:

  • Don’t be afraid to be creative or out of the box with your questions. You want to force the candidate to think quickly, as they’ll be doing this continuously during shifts.
  • During the interview, don’t just show your amiable side. Remember, it’s their goal to impress you, not the other way around.
  • Also, keep in mind there may be some strict guidelines you’re required to follow when interviewing. Rules and regulations vary from state to state. Click here for more information on the regulations where you’re located.
  • Last, schedule a follow-up interview for a day or two later so you can think about things first. Avoid hiring a candidate “on the spot” if at all possible.

One of the best quotes we’ve heard from a small business owner when asked about their hiring practices was, “Every horse runs a good first lap.”

“Every horse runs a good first lap.”

He meant everyone puts their best foot forward during interviews so take the time to think about how the candidate will fit into the big picture. It’s tough to build a cohesive and successful team when new hires let you down or move on within a few weeks. If you find this happens frequently, you may want to revisit your hiring process.

Finding a good hire is the first step in a successful training program and should not be taken lightly. It’s rare that an employer finds the perfect employee who’s always on time, enthusiastic, and able to handle anything thrown their way…all while providing the best service possible.

Protect your business by establishing and following great hiring practices. That’s the best way to start training off of the right foot.

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Modern Day Job Listing Advice for Hospitality Employers

Modern Day Job Listing Advice for Hospitality Employers

by | Dec 7, 2016 | Business Toolkit, IndiTips

One of the main ideas we emphasize when training new restaurant and hospitality employees is the importance of making a great first impression with guests, but are we living by that same rule when it comes to our hiring practices? Are we making an effort to provide job seekers with that same great first impression?

Most job listings read the same way and it’s hard for job seekers to differentiate one group from the next. With an influx of a new generation of workers, newly arrived residents, and an expanding restaurant market, we need a renewed focus on how we brand and market ourselves to this vast amount of applicants. Here are a few key points that will help make your open listings as attractive as possible.

Be specific about the position

Posting a job for “All Positions” will do you more harm than good. It scares off a lot of potential applicants who see through the guise of posts like these. You may have a need to fill several positions at once, but your typical applicant may fear being pushed into a position in which they will not be happy nor successful.

Stop trying to hire for today and start hiring for tomorrow.

Why is this important? Because you don’t want to invest in a “maybe”, you will be wasting time and money trying to pawn off less attractive positions to applicants who are not interested. Need a Dishwasher? Then create a listing for that specific position, there is someone out there looking for that type of work who has the background you need.

Emphasize your culture

What makes you different than everyone else? Do you throw employee parties a few times a year? Are you a “green” restaurant that that has a good sustainability program? Then say so because job applicants not only want to know these things but these are the aspects that make one job more attractive than the next. You have invested a lot of time creating and fostering that culture, so tell your story and engage the type of individuals you want to work for you.

Learn more about Sirvo’s tools to increase your candidate reach and engagement.

We need to come to one realization above all else, WE ARE COMPETING FOR TALENT. While you may know that your group is the best to work for, job seekers will have no clue unless you market yourself that way.

Focus on compensation & upward mobility

We understand that compensation isn’t always something a company wishes to reveal. No one wants to write an open check to an unknown entity in fear that it may be exploited. However, you should be confident in the incentives that your group offers.

If there are opportunities for advancement and higher pay, advertise that within the job listing. Do you have employees who started as support staff and are now in management? Tell those stories! Paint that picture in your listing and show job seekers that there are ways to move up within your company.

Often times most job listings read the same way and its hard for job seekers to differentiate one group from the next.

Need-based hiring vs. effective hiring

We need to stop trying to put a band-aid on our hiring issues and instead put a long-term plan together. Everyone keeps looking for that quick-fix, meanwhile, labor costs are rising and our turnover rate is through the roof! We need to reevaluate our hiring practices and plan for the future. Stop trying to hire for today and start hiring for tomorrow. It will pay dividends in the future and ultimately save you a lot of headaches and money.

The days of simply saying “Now Hiring Line Cooks” and watching applicants pour in are over. Now it’s time to modernize hiring efforts so that the focus is on retention, and Sirvo can help.

While you may not have taken advantage just yet, online hiring platforms like Sirvo offer employers the tools and reach they need to effectively recruit in this day and age. That said, job listings must speak for themselves and sell job seekers on your company. Need some help? Use our job listing templates to get started. Your new hires are waiting for you, so post your open jobs today! 

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Developing Your Restaurant HR Strategies

Developing Your Restaurant HR Strategies

by | Dec 6, 2016 | Business Toolkit, IndiTips, Management

With the new year just around the corner, it’s time to review the numbers from the last 12 months, identify where to improve and set goals and expectations for 2017. As you look at this past year, metrics relating to human resources, including hiring, scheduling and the like, will most certainly be under the microscope, as they should be. The hospitality industry as a whole suffered from a 72% turnover rate in 2015 and while numbers haven’t been compiled yet for 2016, we anticipate an increase for a sixth year in a row.

With this in mind, your HR strategies moving forward need to be optimized and that’s why we’re laying out a few of the best digital solutions to help you make this next year a great one for business.

Restaurant Accounting Solutions, Inc. (RASI)

RASI’s goal is to free operators from behind-the-scenes activities, such as payroll and inventory, so that they can focus on their guests and employees. RASI has a variety of digital solutions, HR and otherwise, that can help ensure the success and financial wealth of their clients.

Their HR-related software includes payroll and taxes as well as staff performance and knowledge, which ranges from onboarding and training to HR compliance. RASI’s tools can optimize your staff-related programs so that your customers are satisfied and your cash register full! Check out their restaurant solutions here.

ZUUS Dynamic Scheduling

As the name suggests, ZUUS’s software is focused on staff scheduling with the main goal of reducing your customer wait times and driving profit. ZUUS not only provides restaurant and hospitality employers with a staff scheduling tool but does so by incorporating customer and sales demand forecasts for ultimate precision.

ZUUS also includes performance management reporting so you can optimize regardless of business changes. ZUUS can help improve staff morale, reduce staff turnover and maximize revenue. Learn more about their platform here.

HyprLoco

HyprLoco is all about personalizing the customer experience by understanding who is in your store in real-time, then providing staff with intelligence so everyone is treated as a regular, whether it’s their first or hundredth visit. HyprLoco’s software analyzes customer data and integrates with your POS systems, mobile apps and digital menu boards enabling team members to provide personalized service from upsell items to promotions.

This not only delivers an exceptional guest experience but also sets your staff up for success and successful employees are happy employees! Find out how HyprLoco can help your HR strategies here.

Sirvo

While RASI, ZUUS and HyprLoco provide solutions for current employee strategies, Sirvo focuses on securing your future employees. With the goal of increasing employee retention and reducing cost per hire, Sirvo provides hospitality-related businesses with intuitive and robust recruitment services.

On the Sirvo platform, hiring teams can post open positions to their media-rich company pages, which are automatically distributed across Sirvo’s partner networks including Indeed, Glassdoor and Zip Recruiter, ensuring your jobs have high visibility. In addition, employers are able to source potential hires by utilizing the search candidates feature, maintain a streamlined process with the applicant tracking system and speed up candidate communication via the messaging hub.

Beyond the app, Sirvo can also turn your website and Facebook page into recruitment tools with a custom career page and Facebook jobs tab add-on. See what Sirvo’s hiring services can do for your restaurant, retail or hospitality business.

Regardless of your specific HR goals for the year ahead, utilizing these software solutions can help your business achieve its bottom line. From hiring and onboarding to scheduling and performance, there is always room for improvement so why not make this upcoming year one in which you optimize your strategies and grow your company!

Learn how Sirvo can help you!

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Pro-Tips to Get Hired on Sirvo

Pro-Tips to Get Hired on Sirvo

by | Nov 14, 2016 | Career, IndiTips

Welcome to the inside track on how to best use Sirvo to get hired. Don’t worry, it’s not rocket science and it won’t take much effort at all. Just a few tricks of the trade that will increase your chances of finding that great job that you’ve been looking for!

Upload eye-catching photos

While there are several ways to distinguish your profile from others’, one of the most effective is to include unique profile and cover photos that showcase your personality. If you are a chef who is passionate about food, use a photo of a dish you created and want to show off. Perhaps you are an adventurous individual and enjoy rock climbing, diving or hiking, then add photos that highlight those interests.

Not everything on your profile has to be industry related; it should be a well-rounded representation of who you are.

Not everything you do on your profile has to be industry related; the employers on Sirvo are looking for those who will fit in well within their company’s culture. And, isn’t that what you’re looking for too? You want to find a job with a team you’ll jibe with and at a company that supports who you are. This is the whole point behind profiles and business pages; to help provide more insight into culture and personality so that you find a great job that you love!

Sure, experience in the industry is important, but it’s not everything. Employers want to hire unique individuals who will add an interesting dynamic to their teams.

Pro-tip: To further highlight your personality, complete the interests section on your profile. Having a common interest with the person who may hire you can be very beneficial.

Speaking of experience…

Yes, one can simply list their past experience within the industry and leave it at that. Or, you can choose to go into more depth about your previous positions and explain exactly how you contributed and what you learned in the process. The latter will definitely do more for you in the long run because it shows employers that you not only take pride in your work but you’re also passionate about what you do.

Don’t limit yourself by only including a few past jobs.

Also, don’t limit yourself by only including a few past jobs. Restaurant and hotel managers aren’t just looking to fill the positions they have listed, they are often looking for candidates that may one day ascend to mid to upper-level management positions, HR positions and marketing positions.

Use the experience section to highlight why you are best the candidate for the position for which you are applying and also for the position that could quite easily jump-start your career.

Pro-tip: Including your job title in the profile header as well as completing the skills and certifications sections can help you get recruited by employers via candidate search.

Utilize our search features

New jobs are posted daily, which means that more tenured posts move further down the list, but you can easily hone in on the type of position you’re looking for by using a keyword. Whether that’s a specific job title, restaurant section (like FOH or BOH) or shift, your search results will appear in seconds!

Maybe you already have a decent job, which you’d only leave for a position at certain company or concept that you’ve been wanting to work for. Easy! Simply toggle the Search Companies tab, type in that company’s name and head to their business page to see all of their open listings.

If you’ve had your eye on a certain company and you’re just looking for a way to get your foot in the door, this the perfect tool to take advantage of.

Sirvo was designed so that both employers AND job seekers can throw out the big net.

Apply to more than one position

The more jobs you apply for, the higher the chances are that you’ll get hired. This is a competitive market right now and there are many qualified candidates these days who are applying for the same positions you are. It’s possible (and even probable) that someone got to the punch before you did. Or, maybe you weren’t the right fit. Whatever the reason, one application may not do the trick.

The great thing about Sirvo is that it was designed so that both employers AND job seekers can throw out the big net; your profile makes it fast and easy to apply for several positions at once and, if you’ve uploaded a resume, Sirvo saves it so you don’t have to keep attaching it to every application.

The point is that it doesn’t hurt to apply to as many positions as possible even if they aren’t exactly what you are looking for. The industry is suffering from a 70% turnover rate, which means there is always the opportunity for upward mobility. You never know when that Barback position may turn into the Bartending position you were originally gunning for.

Unlike other hiring platforms, anyone can start a conversation on Sirvo, including you!

Message employers directly

Unlike other hiring platforms, anyone can start a conversation on Sirvo, including you! Perhaps you have questions about the position or simply want to send a message expressing gratitude for consideration. No matter the subject, this is a great way to separate yourself from the pack.

When the opportunity arises, just click Send Message from the company’s page and reach out with any questions or comments. All business pages on Sirvo are managed by those responsible for interviewing and hiring, so your message will be read. Whether or not it stands out is on you.

Sirvo is a great resource for anyone looking for a job within the hospitality industry. We have all kinds of job listings, from entry level to management, with some of the most renowned companies in town. Thanks to the partnerships we’ve formed with the Colorado Restaurant Association (over 4,000 members) and EatDenver (Denver’s Independent Restaurant Network), we have the inside scoop on Denver’s best jobs!

Click on either link above to see open listings from partner members specifically or head to our job board to see all of our listings and start applying today.

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How to Interview Hospitality Candidates From Start to Hire

How to Interview Hospitality Candidates From Start to Hire

by | Oct 31, 2016 | Business Toolkit, IndiTips

Why did we hire that person? I’m sure that’s a question you’ve asked yourself in the past about a new hire. The truth is, hiring can often be a frustrating experience for the management team as a whole. So what can we do to ensure that the candidates we hire turn out to be the great employees we’d hope for? Use the interview as your final test, and make it one that can only be passed by those that have the skills and personality for which you’re looking.

Defining the Interview Process

In order for your interviews to be successful, a standard procedure must be in place. After all, we all know how easy it is to mismanage this integral step in the hiring process. From crossed lines of communication to scheduling mishaps, there are so many places to take a wrong turn. So, avoid the disorder and create an outline to be used each and every time your group needs to hire.

Here are a few things your procedure must address:

  • An accessible and universal interview schedule template (interviewing with who and when).
  • Effective interview questions that your management team can reference if necessary.
  • Access to current job postings so that everyone is on the same page as to job requirements, necessary qualifications and experience level.
  • The number of interview rounds required before a decision can be made.
  • The review process in which the management team communicates the pros and cons of each candidate

Once the process has been created, stick to it! Make revisions when necessary, but be consistent in following the guidelines. This will not only reduce stress but also lead to better hiring decisions in the end.

Time to Interview

Once you’ve decided on the standard operating procedure in terms of logistics, it’s time to get to the good stuff – the actual interview. Of course, asking the right questions is crucial.

While there will have to be some clear cut questions asked (about experience and such), the most revealing questions are those that are open-ended. Questions that require candidates to think through their answers will give you a broader understanding of who they are and what they can bring to the table.

It’s also imperative that different questions are asked in every interview round so that as much information about the candidate can be gathered. This is where communication between managers is necessary. Best practice is to have all managers involved in the decision-making process briefed following each interview.

Last but not least, don’t forget that the interview is not one-sided. Candidates are also interviewing us, so just as they have to prepare, we do too. Ensure that the management team is ready to answer any questions that candidates may ask and that the rest of the staff is aware that an interview is taking place.

Decisions, Decisions

Now that the interviews are completed, it’s time to hire. Ideally, before any decisions are made, the pros and cons of each candidate should be discussed at management meetings so that everyone who took part in the interview process can give their input.

However, this may not always be an option, so then it’s up to the owners, chefs or GM’s to collect the information and communicate with the rest of the team. If that person is you, consider every piece of information you’re given and don’t be hasty in deciding who to hire because it will do more harm than good.

The main takeaways here are that a consistent and organized hiring process is essential to making the right additions to your staff. Take the necessary steps throughout this vetting process even if that means committing more time to this stage because, in the end, the interview really should be a test that only the best employees pass.

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